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MINUTES OF THE MEETING OF 23 APRIL 2008
MINUTES OF THE MEETING OF 26 MARCH 2008
MINUTES OF THE MEETING OF 28 FEBRUARY 2008
MINUTES OF THE MEETING OF THE NEW QUAY TOWN COUNCIL
HELD AT THE MEMORIAL HALL ON WEDNESDAY, 14 MAY 2008
(7:00 P.M – 8:40 P.M.)
PRESENT: Councillor G Hopley(Chair), A. Davies, J Davies, R Dallin, R
Eades, M Elson, P Hopley, R.Jewess., D Potter
ALSO IN ATTENDANCE: D.Jones (Clerk)
1. Welcome
The Chairman welcomed all to the meeting and in particular the new
Members, Councillor A Davies and R Eades.
2. Declaration of acceptance of Office
All 9 Members of the Council present at the meeting signed their
declaration of
acceptance of office. It was noted that the Clerk would be visiting
Councillor J Evans in order that the declaration of office be signed
as he was on sick leave.
Change of Office
The Chairman welcomed all present to the Meeting and reflected on his
year in Office. He thanked all for his support and wished the new
Chairman well.
To elect Councillor G Hopley as Chairman of the Council for the
ensuing Municipal Year 2008/2009
To elect Councillor A Davies as Vice-Chairman for the ensuing
Municipal Year 2008/2009
3. Community Police Officer
The Community Police Officer reported that progress had been slow in
relation to the boat watch scheme at Penpolion. The signs had been
ordered, however, the makeup of the signs were required. The request
for CCTV had also not progressed further due to the Officer’s work
commitments. The Chairman reported that she was aware of a local
company who could arrange CCTV. It was agreed that the Officer and
Councillor Potter would contact the company to arrange a meeting.
The Officer also reported that the first meeting of PACT (Partners &
Communities together) would be meeting the following day at Penwig.
This would be held on the 15th of each month.
4. Apologies
Councillor J Evans apologised for his inability to attend the meeting.
5. Minutes of the meeting of the Town Council held on the 23 April
2008
The Minutes meeting of the 23 April 2008 were confirmed as a true
record.
6. Disclosure of Personal Interest
None reported.
7. Matters Arising
Minute 978 Councillor Potter and Jewess reported that the contractor
had been contacted in relation to the works to be carried out at the
skateboard park. It was agreed that a further quotation from another
contractor would be requested. An application for a Community Grant
would then be requested from the Finance Department.
Minute 981.02 Further invoices had been produced as further monies had
been identified. (see Finance)
Minute 981.05 Councillor R Jewess reported that members of the
Feasibility Group would be meeting with Mr Raw-Rees, Estates
Department, Ceredigion County Council on the 21st of May. It was
reported that funding avenues, the viability of the hall and its usage
all required further consideration. Following a lengthy discussion it
was agreed to note the current position.
Minute 986.02 Councillor M Elson reported that she had completed and
returned the form.
8. County Councillor’s Report
The County Councillor reported that due to her recent commitment to
the elections she had no report. However, she had been working further
on the Maesypwll project due to the further monies allocated by
Cydcoed.
9. Finance
Opening balance
Opening balance £34,953.09
(to include new precept and grant for Maesypwll)
9.01 Kelly Glover (donation) £50.00
9.02 Cardi bus £283.00
9.03 CCC (Hire of Hall) £60.00
9.04 Peter Drake (Maesypwll project) £538.08
9.05 CEI Garden & Lawn Services £608.00 (Maesypwll project)
9.06 CEI Garden & Lawn Services £120.00
9.07 Llanarth Garden Centre £950.00
9.08 CEI Garden & Lawn Services £600.00
Closing balance £31,744.01
10. Planning Applications
Consideration was given to the following application and comments sent
accordingly to the Planning Department:-
10.01 Application A080322, Conversion of first and second floors into
2no self contained flats for summer letting. Dwelling on ground floor
to remain as existing. The Moorings, Glanmor Terrace, New Quay
11. Planning Decisions
None
12. Correspondence
12.01 A request for financial assistance from Ysgol Gyfun Aberaeron
towards the costs involved for the under 14s team to represent Wales
in Glasgow was considered. It was agreed to donate £50.00.
12.02 Rights Away Improvement Plan was noted.
13. Any Other Business
13.01 Concerns were expressed by Councillor D Potter that the new New
Quay fire engine was too big to turn at the junction by Ty Twt/Ty
Melyn on Francis Street. The Chairman, as the County Councillor
reported that she had expressed these concerns to Councillor Eurfyl
Evans who represents the County Council on the Fire brigade Authority.
It was agreed that a letter be sent to the County Commander Roger
Bennett expressing these views. Members were also of the opinion that
this was not the only location in New Quay whereby the fire engine
could not access properties if there was a fire. This would also be a
problem in Llangrannog and Cwmtydu as the New Quay fire engine covered
this areas.
13.02 A letter had been received requesting a representative of the
Council to elect one representative to serve on the Governing Body for
Ysgol Cei Newydd. It was agreed that Councillor M Elson be elected.
13.03 Concerns were expressed by Councillor A Davies in relation to
the speeding on New Road and in particular the dangers to the
pedestrians.
13.04 Councillor M Elson reported that she at met with Mark Williams
MP in relation to the bus service in the New Quay.
13.05 Councillor R Dallin reported that numerous households were
leaving their rubbish bags out the night prior to collection.
Consequently, the bags were torn by foxes and seagulls. A letter would
be sent to the Council requesting them to send letters to the
residents requesting them to take their refuse out in the morning.
13.06 Councillor R Eades reported that the New Quay Town Council sign
required painting as other signs had been painted by the County
Council.
13.07 Councillor Peter Hopley expressed his dismay that the road
between the Blue Bell and Queens Hotel has been resurfaced in an
appalling way. The road was now not suitable for children to walk from
the beach to the car park due to the chippings. He requested that the
road be returned to its previous standard by a smooth tarmac. It was
also reported that the yellow lines required to be repainted prior to
the Bank Holiday in two weeks, if not it would be chaos in the Town. A
letter of concern would be sent to the Highways Department.
13.08 The Chairman requested that any items on Any Other Business be
submitted to the Clerk prior to the agenda being published. All
Members were in agreement.
14. Arrangement for next meeting
The next meeting would be held on Wednesday the 18th June 2008.
MINUTES OF THE MEETING OF THE NEW QUAY TOWN COUNCIL
HELD AT THE MEMORIAL HALL ON WEDNESDAY, 23 APRIL 2008
PRESENT: Councillor P Hopley(Chair), R Dallin, M Elson, J Evans, G
Hopley, R.Jewess
ALSO IN ATTENDANCE: D.Jones (Clerk)
976 Community Police Officer
The Community Police Officer reported that it had been a quiet month
subject to two high profile incidents. He reported that as from next
month a new police surgery would be held on the 15th of each month. It
was agreed that at the next meeting a photograph of the Town Council
Members together with police officers would be taken to place in the
Cambrian News to highlight the event.
The Traffic Warden had commenced her duties and would be in post until
the end of September.
The Officer also reported that he had received complaints from boat
owners regarding youths congregating at Penpolion and had requested
CCTV cameras at the location. The lifeboat had approached for funding
towards the CCTV cameras; the Town Council would also be requested to
contribute. The signage would be provided by the Police. Costing for
the CCTV would be sought prior to the application for funding. An
update would be provided at the next meeting.
977 Apologies
Councillors A Blakemore and J Davies apologised for their inability to
attend the meeting.
978 Minutes of the meeting of the Town Council held on the 26 March
2008
The Minutes meeting of the 26 March 2008 were confirmed as a true
record subject to noting that Councillor Potter would be seeking a
contractor to carry out the works required at the Skateboard Park.
979 Disclosure of Personal Interest
None reported.
980 Matters Arising
980.01 Re 971.01 It was reported that the revised drawings for Dolphin
Court had been refused, therefore the developer would adhere to the
original 1973 application and design.
981 County Councillor’s Report
981.01 A new ticket machine had been ordered for Paragon car park
981.02 Additional funding for the Maesypwll woodland project had been
identified
981.03 Attended a Harbour Users Consultative Committee and Fire
brigade exercise
981.04 Alan Evans to plant flowerpots
982 Finance
Opening balance £19,299.20
982.01 Alan Evans £50.00
982.02 New Quay Music Festival £450.00
982.03 New Quay Regatta £200.00
982.04 Renewal of Insurance £521.54
982.05 Samantha Prydderch £10.70
982.06 CCC Harbour Master rates £233.00
Closing balance £17,833.96
Please also note that additional monies for the Maesypwll project is
not included in the closing balance.
983 Planning Applications
None
984 Planning Decisions
None reported.
985 Correspondence
985.01 A request for financial assistance from Kelly Glover
representing Girlguiding Cymru at an International Camp to be held on
the August 2008 in Holland was considered. It was agreed to donate
£50.00.
985.02 A request for financial assistance towards the Cardi Bus
Service 2008 was considered. It was agreed to donate £283.00 as
requested.
985.03 It was AGREED to adopt the New code of Conduct with effect from
the 5 May 2008.
985.04 All Members present signed an undertaking to abide by the
existing Code of Conduct as requested. Copies would also be sent to
the Members who were not present.
985.05 The Draft Ceredigion Local Housing Strategy 2007-2012 was
noted.
986 Any Other Business
986.01 Councillor R Dallin expressed his concern that the speed camera
van was not present regularly in the Town. Councillor J Evans reported
that the bike with the camera was regularly on the New Road. Members
reported on various incidents whereby they had been overtaken in the
20mph/30mph zone on the way into New Quay.
986.02 Councillor Elson sought the support of Members for her
suggestion for a piece of land in the LDP for allotments. This land
suggested was between Pentregarth, Francis St and Cwm Ifor. All
Members were in agreement and the relevant forms etc would be
completed by the Councillor.
986.03 It was reported that youths were accessing the toilets at
Sandyslip following their closure early evening.
986.04 It was reported that Gwyn Jones, Enforcement Officer, CCC had
met with the owners of Brynarfor Hotel.
986.05 It was reported that at the next meeting of the Memorial Hall
Feasibility Group a representative from CAVO would be in attendance to
advise on legal issues etc.
987 Arrangement for next meeting
987.01 The next meeting of the Town Council will be held on Wednesday
14 May 2008 and the June meeting would be held on the 18 June 2008.
988 Exclusion of Public and Press
Members agreed that legal advice would be sought regarding providing
the name and address of the contactor prior to informing the
complaints.
MINUTES OF THE MEETING OF THE NEW QUAY TOWN COUNCIL
HELD AT THE MEMORIAL HALL ON WEDNESDAY, 26 MARCH 2008
(7:00 P.M – 8:50 P.M.)
PRESENT: Councillor P Hopley(Chair), A Blakemore, R Dallin, J Davies,
M.Elson, G Hopley, R.Jewess and D.Potter.
ALSO IN ATTENDANCE: D.Jones (Clerk)
964 Community Police Officer
In the absence of the Community Police Officer, Sgt Rees was in
attendance. She reported that the vehicles parking on the pavement at
Church Street had been issued with warning notices. Two trees had been
cut down in front of the Hungry Trout over the Bank Holiday and this
was being investigated.
Councillor G Hopley also reported that the Cei Dev building had been
vandalised and the padlock on the Memorial Hall toilets had been
removed several times. The 20mph signs around the Town had been
erected.
965 Apologies
Councillor J Evans and D Harding apologised for their inability to
attend the meeting.
966 Minutes of the meeting of the Town Council held on the 27 February
2008
The Minutes meeting of the 27 February 2008 were confirmed as a true
record.
967 Disclosure of Personal Interest
Councillor Jewess declared an interest in matter 971.01 and 974.02.
Councillor J Davies declared an interest in matter 973.01 and vacated
the room during consideration on the matter.
968 Matters Arising
968.01 Re 956.02 The Chairman reported that he had spoken to Derwen
Lighting and the cost to repair and bring the beach lights up to
standard had been reduced by a third. Derwen Lighting was to provide
written confirmation on the works required, however, this information
to date had not been received. Councillor G Hopley had been in contact
with N Garrod in relation to the lights at Blodfa and he would be
instructing Derwen Lighting to carry out the work. (see also minute
969.01)
968.02 Re 957.01 This issue was currently being investigated by the
Legal Department at Ceredigion County Council.
968.03 Re 957.03 It was reported that work continued at Brynafor. This
would be investigated and Councillor G Hopley would contact the
Enforcement Officer.
968.04 Re 963.03 Councillor Elson, Hopley and Jewess had attended the
meeting. A public meeting was to be held on the 1st of April 2008.
969 County Councillor’s Report
969.01 Contacted N Garrod regarding the lights at Blodfa. New Quay
Town Council was to proceed with the installation of the street
lights. Once the work had been carried out Ceredigion County Council
should be notified in order that the lights could be adopted.
969.02 Hengell Play area – this can proceed under “permissive
development”
969.03 The Highways’ Department had been notified regarding the
landslip at Rock Street. The Council were to invest.
970 Finance
Opening balance £20,159.68
970.01 One Voice Wales £166.00
970.02 Clerk wages and expenses £694.48
£19,299.20
971 Planning Applications
Consideration was given to the following applications and comments
submitted accordingly to the Planning Department:-
971.01 Application A051228, Erection of 29 dwellings, Dolphin Court,
New Quay – Revised plans
971.02 Application A071353, Erection of shed for storage, Parcel of
land off Penwig Lane, New Quay – Revised plans
971.03 Application A080160, Extension & alterations to dwelling & car
parking to forecourt, Guildhall, Church Street, New Quay
971.04 Application A080227, Erection of an extension, 20 Cwm Halen,
New Quay
971.05 Application A080244, Retention of summerhouse, Dreadnought, 7
Lewis Terrace, New Quay
972 Planning Decisions
None reported.
973 Correspondence
973.01 A request for financial assistance from Cardigan Bay Regatta
was considered. It was agreed to donate £200.00
973.02 A request for financial assistance from New Quay Musical
Festival was considered. It was agreed to donate £450.00.
973.03 A request for financial assistance from Oxygen Therapy Centre
Cardigan was noted.
973.04 Ceredigion LDP Candidate Site Consultation was outlined by
Councillor G Hopley following her attendance at a recent meeting on
the matter. It was agreed that posters regarding the Consultation
would be erected around the Town.
973.05 A letter of thanks had been received from Trish, the Community
Support Officer for NQ Town Councils’ financial contribution towards
the Blue Light Youth disco.
974 Any Other Business
974.01 Councillor Potter requested a new sign for Cwm Ifor.
974.02 In relation to the Bridal path/Footpath between Towyn Chapel
and Towyn Farm, Councillor G Hopley reported that the Enforcement
Officer had been on site and discussion was taking place in relation
to the ownership of land.
974.03 Councillor J Davies reported that the jetty at the end of the
pier had closed as the stone cladding had deteriorated. She requested
that the cladding be removed. Richard Edwards, HPW would be contacted
by Councillor G Hopley.
974.04 Councillor Elson reported that footpaths had been discussed in
detail at a recent One Voice Wales meeting and the work required to
bring the footpaths up to standard.
974.05 Councillor Elson reported that she had been informed that other
locations were being sought for the dinghy storage. Councillor J
Davies reported that the land by the old sewerage pipe by Traeth y
Dolau was being considered as no construction work would be required.
This would be storage for 40 boats. Members were in agreement that
public consultation was required prior to any planning applications
being made on the site.
974.06 The old ticket machine had returned to Paragon car park.
Councillor G Hopley would contact the relevant department expressing
the Council’s dismay.
974.07 Councillor Elson reiterated her concerns regarding the bus
service on bank holidays and Sundays.
974.08 Councillor Blakemore reported that she had received complaints
regarding the paths and trees in Llanina Woods. Shan Gwynn the clerk
for the Ward would be contacted to ascertain who was responsible for
the woods.
975 Arrangement for next meeting
975.01 The next meeting of the Town Council will be held on Wednesday
23 April 2008.
MINUTES OF THE MEETING OF WEDNESDAY, 28 FEBRUARY 2008
PRESENT: Councillor P Hopley(Chair), A Blakemore, J Davies,
M.Elson, R.Jewess, and G Hopley
ALSO IN ATTENDANCE: D.Jones (Clerk)
952 Community Police Officer
The Community Police Officer reported that there were no crimes in the
Town over the last month. Concerns were expressed by Councillor
Blakemore that the incidents were not recorded as crimes.
953 Apologies
The Chairman reported that Councillor Dai Harding was in hospital and
all wished him well on his recovery.
Councillor R Dallin and J Evans apologised for their inability to
attend the meeting.
954 Minutes of the meeting of the Town Council held on the 30 January
2008
The Minutes of the special and ordinary meeting of the 30 January 2008
were confirmed as a true record.
955 Disclosure of Personal Interest
There was no Disclosure of Personal Interest reported.
956 Matters Arising
956.01 Re 948.08 The New Quay Festival accounts had been received.
Their request for financial assistance would be considered again at
the next meeting as several Members were absent.
956.02 Re 950.01 A letter received from Derwen Lighting Ltd in
relation to the cost of repairing the beach floodlights and light
between Aelybryn and Hafandawel, Llandysul rd was considered. The
Chairman would contact Derwen Lighting in relation to the cost
provided. Once an agreement had been reached, it was agreed to request
them to carry out the work. In relation the installation of lights
between Aelybryn and Hafandawel, Councillor G Hopley would contact N
Garrod, Head of Streelighting on the matter.
957 County Councillor’s Report
957.01 Mobile Mast – The Legal Department at Ceredigion County Council
were dealing with this matter and a letter had been sent to the
company.
957.02 The mud on the road has been reported to the Highways’
Department.
957.03 Concerns had been expressed regarding the extraction work
behind Brynarfor. The Enforcement Officer, Ceredigion County Council
had been out on site. All Members were of the opinion that this was a
great concern.
957.04 The Councillor expressed her gratitude to Lyn Davies for all
his hard work, support and dedication during his time as the caretaker
for the hall. All members were in agreement.
958 Finance
Opening balance £20,809.62
958.01 SWALEC Christmas Lights supply charges £24.69
958.02 Ceredigion County Council £60.00
958.03 Derwen Lighting £547.42
958.04 Cost for renewal of the domain server £17.63
£20,159.68
959 Planning Applications
Consideration was given to the following applications and comments
submitted accordingly to the Planning Department:-
959.01 Application A080027, Erection of annexe & attached garage, Erw
Lon, Maenygroes, New Quay
959.02 Application A080046, Erection of a conservatory, 10 Llys Y
Dderwen, New Quay
959.03 Application A080060, Alterations & extensions & change of use
to form disabled access, Ty Pentregarth, Pentregarth, New Quay
959.04 Application A080111, Siting of temporary portacabin, New Quay
Fire Station, Uplands Square, New Quay
959.05 Application A080103LB, Guild Hall, Church Street, New Quay
959.06 Application A080119, Erection of an extension, First Floor
Flat, Renown, New Quay
960 Planning Decisions
960.01 A071388 – Ernisfa, 6 George Street, New Quay, Alterations &
Extensions – PLANNING PERMISSION
961 Correspondence
961.01 A letter received from One Voice Wales in relation to
Membership for 2008/09 was considered. It was agreed that the Council
would renew its membership.
961.02 The request for financial assistance from Cardigan Bay Regatta
and Cyswllt would be considered at the next meeting.
961.03 The Clerk reported that a letter had been received from the
Post Office in relation to the Network Change Programme and a meeting
had been arranged in Llandrindod Wells for Members to attend. She
reported that Ceredigion County Council’s Cabinet had decided that
they would contact One Voice Wales to arrange a meeting at Penmorfa,
Aberaeron. The Clerk would contact Members accordingly when a date had
been arranged.
962 Arrangement for next meeting
962.01 The next meeting of the Town Council will be held on Wednesday
26 March 2008 at 7:00 p.m
963 Any Other Business
963.01 Councillor J Davies circulated to Members an old photo of New
Quay with a bandstand. She also reported that it had been agreed that
the Town Council would consider upgrading the park in front of Penwig.
It was agreed that a plan for the park (shape and size) would be
presented at the next meeting for consideration. Further consideration
would also be given to the bandstand and the options for applying for
grants.
963.02 The plants at Uplands Square required replanting. Councillor G
Hopley would contact Alan Evans prior to the Easter break.
963.03 Councillor A Blakemore reported that the Memorial Hall
Feasibility Group had been meeting, and concerns had been expressed by
them regarding the Town Councils’ support for the group, and their
actions. All Members were of the view that the group had been set up
independently from the Town Council following the public meeting to
collate financial information to include grant opportunities which the
Town Council could not draw down from various sources. This group
would then report back to the Town Council once all the information
had been received. The Town Council had also requested copies of their
meeting minutes in order that the Clerk could circulate them to
Members for information. One copy of the minutes had been provided by
the secretary in October. It was therefore agreed that Councillor G
Hopley would attend the next meeting in order to alleviate these
concerns.
963.04 Concerns were expressed by all Members in relation to the toxic
odour at the Chemist. This was reported on the 14th February, however,
no action had been taken. It was agreed that a letter of concern would
be sent to Environmental Protection Officer regarding the source of
the problem and if any action had been taken.
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